OPERATION AND EVALUATION OF THE BOARD, ITS COMMITTEES, THE PRESIDENT (A) AND DIRECTOR (A) EXECUTIVE (A)
NTC-ISO 9001 Standard
| CODE JDC | VERSION 00 | REVISION May 31, 2007 | ||
| PREPARED BY: | BOARD | |||
| REVIEWED BY: LUZ BEATRIZ MEDINA | | | ||
| | | | | |
1. OBJECTIVE
This procedure is to standardize the operation and evaluation of the Board and its committees to enable efficient and timely comply with its statutory responsibilities, while generating added value to the organization.
2. SCOPE
This procedure is permanent. Involves all members of the Board of the Foundation for Human Welfare and
3. Reference documents
strengthening of social organizations Board
skills
4. Flowchart
See Annex
5. DESCRIPTION OF PROCEDURE
| | | RESPONSIBLE RECORD CREATED |
| ANNUAL OPERATING PLAN FORMULATION OF WORK OF THE BOARD Inputs: -laws (roles and responsibilities of Board members and committees) -organizational strategic plan -session evaluations, group and individual performance of Board members -Themes for continuous improvement of performance of Board members -Annual Meeting Schedule | President (a) of the Board, Director (a) Executive (a) and Board members | Annual Operating Plan |
| PREPARATION OF REGULAR MEETINGS Preparatory meeting agenda between the President, Vice President and Executive Director Review and monitoring of pending cases Preparation of the agenda of the meeting in accordance with priorities, annual work plan and logical order of presentation of topics indication of the time and responsible for each agenda item | President (a) of the Board and Director (a) Executive (a) | Agenda for the meeting |
| SHIPPING, ONE WEEK IN ADVANCE OF THE AGENDA AND REPORTS LETTERS TO THE MEMBERS OF THE BOARD AND COMMITTEES written agenda Minutes of previous meeting financial reports: balance sheet and profit and loss results, budget execution of the Month corporate management executives, proposals, programs and Special documents for study | Secretary | |
| | RESPONSIBLE | RECORD CREATED |
| PREPARATION OF BOARD MEMBERS AND COMMITTEE FOR THE REGULAR MEETINGS Reading the documents received Reflections on the topics notes on the topics for discussion Order, if required, additional information or clarification before the meeting Archive folder documents received Add to attend the meeting when no possible participate in | Each Board member | Confirmation Form |
| PREVENTIVE MEASURES: KEYS TO EFFECTIVE CONDUCT OF REGULAR MEETINGS Purpose defined detailed Agenda active communication system Knowledge of the structure and mode of interaction between the Board and committees Avoid routine and foster innovation Monitoring following decisions efficient time management for meetings Start and end at scheduled times Keep the focus on the topics Explain the reasons why each topic deserves to be treated provide all required information in a clear and direct Ecodriving by the Chairman of the Board Respect, trust, empathy, communication smooth and timely manner between the President (a) and the Director (a) Executive (a) always ask: What do we do? | President (a) of the Board Director (a) Executive (a) | |
| | RESPONSIBLE | generated log |
| DEVELOPMENT Start at the scheduled time quorum Verification Adoption of the agenda Approval of previous minutes and signing it by the President (a) Board and the Secretary presidency Affairs Discussion and approval of the State covering Monitoring the operational plan of the decisions and pending cases Exhibition Director (a) Executive (a) the progress of corporate management and administrative Discussion members. Strengthening of the Board Address issues of propositions and several Remember | President (a) of the Board and Executive Director (a) | |
| ACTIONS AFTER THE REGULAR MEETINGS OF THE BOARD (a) Executive (a) with the President, Vice President and Board Member of implementation and monitoring of decisions File the Agreed Minute on the | Director (a) Executive (a) or secretary (a) | written record of the meeting (JDC1) |
| ACTIVITY | RESPONSIBLE | generated log |
| GROUP PERFORMANCE EVALUATION BOARD AND COMMITTEES Areas of evaluation: Strategic Plan organization's annual operating plan and board organization basic responsibilities Seek input from members of the JD, and C and operational staff on how they perceive the group functioning process the information collected present and discuss with the JD and committees to improve the results and decide on specific changes to implement Frequency of evaluation: monthly and half | Coordinator (a) of Committee Director (a) Executive (a) | Session Evaluation Board (JDC2) Assessment (JDC3) Success Factors Assessment (JDC4) |
| METHODS PERFORMANCE EVALUATION GROUP Target a period after each meeting to identify areas for improvement Feed-back from relevant actors External audit of government processes Using self-assessment questionnaires and analysis | | group evaluation forms according to the method chosen. |
| CORRECTIVE ACTIONS | Director (a) Executive (a) | |
| ACTIVITY | RESPONSIBLE | generated log |
| PERFORMANCE CRITERIA INDIVIDUAL Assistance regular meetings and committees assigned Preparation and input prior to the meetings Participation in discussions and decision making Participation in training activities and training tasks and commitments Availability and timely response to the requirements of the organization Achievement of contacts and resources for the organization Knowledge of activities of the organization Compliance improvement plan in accordance with the table of powers Frequency of evaluation: semesters | Each Board member | Board Member Assessment (JDC5) |
| CORRECTIVE ACTIONS | Chairman of the Board and Director (a) Executive (a) | |
| EVALUATION CRITERIA OF THE CHAIRMAN (A) OF THE BOARD Attendance at meetings Conduct of meetings Initiatives Tracking the annual operating plan Lobby and public relations Knowledge of the organization Social Sector Knowledge Management interpersonal relationships Board members intercourse with the Director (a) Executive (a) Frequency of evaluation: semesters | Board members | Evaluation Board Chair (JDC6) |
| CORRECTIVE ACTIONS | | |
| | | generated log |
| PERFORMANCE CRITERIA OF DIRECTOR (A) EXECUTIVE (A) Compliance improvement plan in accordance with Compliance functions and statutory responsibilities Meeting the objectives and goals of the strategic plan and operational plan Meeting the objectives and performance targets Compliance with the quality manual and management indicators Compliance management reviews social sector knowledge and organization Sense membership organization personal leadership capacity and institutional Maintenance of an adequate working environment Contribution to the development and sustainability of the organization Contribution to the development and operation of the Board Frequency of evaluation: semesters | President (a) of the Board and Board members | Assessment Director Executive (JDC7) |
| CORRECTIVE ACTIONS | President (a) of the Board and Executive Director | |
6. RESOURCES, MATERIALS AND EQUIPMENT
All items required by the process
7. TOOLS
All the tools required by the process
8. INDICATORS
PROCESS 8.1 indicates
number of preparatory meetings held
number of preparatory meetings scheduled
Number of regular monthly meetings held
number of regular meetings scheduled
Number of attendees by reunión______________
Total number of members of the Board or committee
Number of activities planned in the operating plan
Number of activities of the operational plan
OUTCOME 8.2 indicates
Number of topics addressed by meeting
meeting scheduled for
Conducting the assessment group and individual monthly Board and Committee
develop activities education and training to strengthen the Board and committees
9. SAFETY AND SECURITY FEATURES
Communication timely verification of the secretary-treasurer with members of the Board and Committees of the receipt of documents and scheduling meetings.
10. PROCEDURE RESPONSIBLE
President of the Board
Executive Director
Board Member
Contributed by: Captain Herard von Santos.
recently closed the Congress American History X, held from 12 to 15 July 2010, in Managua, on the premises of the National Autonomous University of Nicaragua, the first congress I attend, such as an independent researcher specializing in American military theme. Perhaps most important of this Congress, according to some watchers, is the inclusion of a table devoted to military history.
This fact is finally proper recognition for the work of all those who have dedicated our lives to rescue the regional military history, but also was a showcase for a glimpse of the new promises in this area, researchers little are slowly establishing itself as the regional lead inevitably will become increasingly important in the analysis of the conflicts that ravaged our region.
While with us, we had some knowledge of who we are devoted to this subject, it was gratifying to meet in person and discover our desire to work collaboratively, to rescue this heap of stock so maliciously sometimes forgotten. The X Congress put into perspective the severe deficiency of sociologists and other specialists who have addressed the issue according to their academic specialty, but leaving aside the merits of studying social conflict, war.
The war itself, the difficult world to interpret, quantify, understand, and above all, to analyze from an academic perspective. And was time that we speak of the Central American wars, not as an afterthought in a studio, but as something primary and fundamental to be studied and analyzed. This is the great merit of the Bureau of Military History of the X Congress of history, the presence of a military study on equal terms as other academic studies and other social sciences.
We had the opportunity to attend the presentation of several works on the regional military theme and meet the authors of the new generation of military historians now starting to take shape in the region. Colleagues were also Guatemala, Nicaragua, Puerto Rico, Spain, Great Britain, Argentina, El Salvador, Costa Rica, Cuba, France, Venezuela, Canada, Belize, Honduras, Panama, Mexico, USA. Colombia and Brazil. Important was the presentation of the work Military History of Nicaragua, Colonel. Francisco Barbosa, the first systematic effort to address the country's military history. The work of 600 pages is a testament to the quality and objectivity with which it was written and is in the region, the first serious academic effort of this kind.
My friend, Cap. Cornejo Douglas presents his book History of the Salvadoran Air Force, Volumes I and gave us a preview of Volume II thereof. It is in my opinion, the first professional studio in the region, which covers the use of airpower in a counterinsurgency campaign. Used to read such material in Western sources, is the first time something of this caliber is available in Latin America, I must say that your reading will be satisfied even the most demanding.
Although the author of From Marilyn Monroe and the Revolution Mr. Berne Ayala could not attend the conference, your work was performed by me. Berne represents the new wave of authors who treat the history of the conflict from the perspective of the chronicle, in this case, the above work is a real, hard evidence of what was the phase of guerrilla war from 1985 to 1989, in what was the Salvadoran conflict, hence the importance to the military history of these accounts narrated by the protagonists. His two previous works, The Offensive To The Top and Beyond, and Misery and Grandeur Guerrilla represent a first-order inputs for researchers who study the Salvadoran conflict 20 years.
For me, this my last two books, Elite Soldiers in Central America and Mexico and the El Salvador-Honduras War Illustrated, the first on the history of the regional elite units since 1946 born in these lands and in some cases would deliver fierce wars against leftist insurgents that ravaged our lands between 1961 and 1996. The second is a paper co-authored with Dr. David Spencer, and is the first known example of this type. It is a work entirely photographic, which uses photography to tell the war waged in El Salvador and Honduras, in July 1969. The quality of the photos and the material used would have a very well made and work in which weighted have been used hitherto unpublished photographs and a great historical value.
On the other hand, had the pleasant presentation of the COL. Ortega Gaytan, the Guatemalan military historian best known and who made the presentation: American military conflicts of the early twentieth century, work that soon will be released in book form. In addition, we saw two of his most famous works, The Kaibiles and Los Marinos. Fundamental works if you want to address the history of military institutions that brotherly country.
Professor Patrick Werner, we present preliminary findings of its study of the Battle of San Jacinto. This presentation was of invaluable importance as we learn the application of the latest technologies in a military study of its kind in Central America. Professor Werner little use in their research radars to search for mass graves, metal detectors to search for caps and weapons, ballistic use techniques also used in forensics to identify the trajectories of the bullets and their concentrations in this battle now throws an interpretation. Techniques I hope we can continue to use in the region for the benefit of regional military history.
With it, we had the pleasure to meet the first woman, not being military is devoted to investigating these issues, I mean Ms. Adriana Rivera, the performance was framed by the military Gesta Benjamin Zeledon, Nicaraguan patriot famous, whose history is so far, almost unknown to the general public. I say with great pride that Lic. Rivera is added to other famous regional research on military topics such as the Cap. Lucila Sierra in Guatemala and Nicaragua Ms. Soraya Sanchez, also welcome colleagues to this important task.
Last but not least, I mention my friend Dr. David Spencer, besides the book we wrote together, Dr. Spencer is an assiduous researcher of Latin American conflicts, three of his works are of dicadas the Salvadoran conflict and are in my opinion, works a must read for those interested in this topic, From Vietnam to El Salvador, military strategy and tactics of the FMLN, and Fighthing Armor in El Salvador.
